Privacy Policy

Introduction

This privacy policy applies to all information collected and used by Hannah Muriithi & Co. Advocates (HMC).

Collection and use of personal information

Personal information is information relating to: an identifiable natural person and, in some instances, a legal person that can be used to identify or contact that person.

HMC collects certain personal information from clients or prospective clients for the purpose of providing legal services to such clients or prospective clients. HMC may also collect other personal information to manage its relationship with clients and prospective clients. HMC may use certain of the personal information which it collects for the purpose of providing legal services, such as a client’s name and contact details, for customer care  and business development purposes in order to improve our client offerings and to market our services.

Information collected

HMC collects personal information from clients and prospective clients for the purpose of providing legal services to them. This information includes, for example, the client’s or prospective client’s name, email address, telephone numbers, physical address, billing address, and contact person. Some information is required by law to be provided in accordance with, amongst other things, anti- money laundering legislation such as identity numbers. HMC may collect further personal information where necessary to provide requested legal services such as employment information, health information, educational records, and other confidential information.

For client care and business development purposes HMC may collect information relating to the client’s or prospective client’s gender, religion, birthday, allergies, dietary requirements, employment history, disability, personal preferences, and HMC partners’ insights on the client or prospective client and details of legal services provided.

How information is used

Certain of the personal information which HMC collects such as a client’s or prospective client’s name and contact details is used to contact the client or prospective client in the provision of legal services, and to invoice clients. This information may also be used for business development and client care purposes. It may be shared by the legal professionals who obtain it with HMC’s marketing and business development units for client care, business development and marketing purposes. HMC may then use a client’s or prospective client’s name and contact details to send the client legal updates, invitations to client events, and promotional materials. You can opt out of receiving such communications and cancel your subscription to any of the HMC mailing lists.

HMC may use information that is collected for client care, business development and marketing purposes to manage and analyse client interactions with the goal of improving business relationships with clients, and assisting in client retention and attraction.

Confidential client information and information which is obtained in order to comply with legal requirements is used exclusively in the provision of the requested legal services or to comply with the applicable legal requirements, is never used for client care and business development purposes, and falls outside the scope of this policy.

Disclosure to third parties

Information will not be shared with third parties for their own marketing purposes.

HMC may however be required by law to disclose personal information collected in accordance with this privacy policy such as for law enforcement purposes, pursuant to litigation or requests from government authorities in and outside the jurisdictions where HMC operates.

Personal information collected under this privacy policy may be disclosed to an acquirer or prospective acquirer in the event of a merger, sale or restructuring of HMC.

Service providers

HMC may share personal information with service providers appointed by HMC or any of its affiliate firms to perform client care, marketing and business development activities on behalf of HMC or any of its affiliate firms. These service providers are contractually required to protect any personal information shared with them and to treat any personal information that they receive in a manner consistent with this privacy policy.

Retention of personal information

HMC will keep the personal information described in this privacy policy only for as long as is necessary to fulfil the purposes outlined in the policy unless HMC is required by law to retain the information for a longer period.

Security of personal information

Personal information collected and stored for the purposes outlined in this policy is stored securely on IT systems with restricted access and physical and logical security features.

Access to personal information

You can update your contact details and preferences in receiving legal updates, invitations to client events, and promotional materials from HMC at any time on the ‘Blog’ page of our website. You can request access to any of your personal information that is held by HMC at any time and for any purpose, including to request that HMC corrects the personal information if it is inaccurate or deletes the personal information if HMC is not required to retain it by law or for legitimate business purposes. Requests to access personal information held on you in accordance with this privacy policy can be made to the Managing Partner via info@hmcadvocates.co.ke.

Updates to this privacy policy

This privacy policy was updated on 21 May 2018. HMC may update the privacy policy from time to time and will notify you of any material changes in advance of those changes taking effect.